Guideline on Management of Technical Information Activity Expenses

Established on Apr. 25, 2011, in guideline no. 13.

Revised on Oct. 31, 2012, in guideline no. 49.

Article 1 (Purpose)

This guideline provides details about the Regulation on Research Work and other separate regulations specified under the Detailed Enforcement Rules of the Ulsan National Institute of Science and Technology (UNIST) and Academy Industry Research Corporation (hereinafter referred to as “the University”) so that the University may help researchers perform their research more efficiently.

Article 2 (Definitions)

Technical information activity expenses refer to expenses in activities such as opening seminars relevant to performance of a research project; participating in academic conferences and seminars; purchasing books (academic literature); employing experts (instructor’s fees, consultancy fees, translation/interpretation fees, etc.); introducing technologies; paying rental fees for domestic or overseas information DB networks (DNS rental fee); and joining domestic or overseas education and training. (Revised on Oct. 31, 2012).

Article 3 (Scope)

Any changes to the research plan shall be subject to this guideline, unless otherwise specified by the supporting institutes in terms of technical information activity expenses.

Article 4 (Detailed Execution Standard)

①     Seminar hosting expenses shall be executed according to the following standards:

1. Seminar hosting expenses refer to expenses such as location rental fees, event expenses, refreshment expenses, proceedings issuance expenses, seminar attendants’ meal expenses, and talkfest expenses.
2. In order to charge seminar hosting expenses, the principal investigator must submit relevant documentary evidence.
3. In terms of seminar expenses, the principal investigator shall pay instructor’s fees or experts employment fees to the bank account of relevant instructor or expert. For other expenses, the principal investigator shall use the research expense card at first, but he or she may pay expenses to a bank account of supplier if inevitable cases arise.
4. The unit price and payment procedures of the instructor’s fee or equivalent expenses shall be subject to the standards specified for experts employment expenses, and the principal investigator shall withhold various taxes according to the relevant tax laws. Payment standards shall comply with [Table 1].
5. (Deleted on Oct. 31, 2012)

②     Expenses for participating in academic conferences/seminars and purchasing books (literature) shall be executed according to the following standards: (Revised on Oct. 31, 2012).

1. Expenses for participating in academic conferences and seminars may not be used for lifelong conference fees, annual membership fees, or attendance fees for any other conference or seminar that is not related to the given research project.
2. In principle, the attendance fees for conferences and seminars shall be paid from the research expense card. (Revised on Oct. 31, 2012).
3. Purchase of books (literature) shall be limited to books or literature associated with the given research project, and any books or literature purchased shall be registered on the central computer system in the library for centralized management. Details on these matters shall be separately specified.
4. (Deleted on Oct. 31, 2012)
5. (Deleted on Oct. 31, 2012)

③     Experts employment expenses shall be executed according to the following standards:

1. Experts employment expenses may be used to cover invitational airfare, staying expenses, consultancy fees, conference allowances, instructor’s fees, contribution fees, and interpretation/translation fees of domestic or overseas experts. In principle, these expenses shall be paid only to non-participating researchers who join any research project temporarily to meet a need for certain expertise in conducting research. Payment standards shall comply with [Table 1].
2. In principle, experts’ employment expenses shall be paid to the bank account of the relevant expert after various taxes are withheld.
3. If foreign experts who visit South Korea for a short period cannot open a bank account in any domestic financial institutions, then the amount of expenses may be paid to the bank account of the principal investigator on the basis of a receipt issued in their name and the principal investigator’s certificate of payment.
4. However, experts’ employment expenses may not be paid to any full-time faculty members who are enrolled in the same school as the principal investigator or a participating researcher.
5. In order to charge experts employment expenses, the principal investigator must fill out and submit Research Expenses Payment Request Form and Expert Employment Application Form that details the expert’s personal information, consulting matters, and their necessity.

Article 5 (Rules of Application)

With regard to management of technical information activity expenses, any other matters not specified in this guideline shall be mutatis mutandis covered by the relevant regulations of the supporting institutes and the University.

Supplementary Provision (April 25, 2011)

1. (Effective Date)

This guideline shall take effect from the date of its announcement.

2. (Interim Measures)

The management of technical information activity expenses executed before the enforcement of this guideline shall be considered as based hereon.

Supplementary Provision (October 31, 2012)

(Effective Date)

This guideline shall take effect from the date of its announcement.

[Table 1]

Standards for Payment of Domestic or Foreign Experts Employment Expenses

(Qualifications)

(Standard amount of payment)

• Fare, meal, and lodging expenses may be separately appropriated as actual expenses.
• Extra consultancy fees may not be paid to any experts who are invited for instruction.
• Instructor’s fees shall be based on 2 hours. However, if an expert gives any instruction over 2 hours, then the instructor’s fee may be added up for no more than ₩100,000 per extra hour and may not exceed a total of₩1,000,000 (one million Korean won).
• Overseas experts may be paid instructor’s fees of up to twice the domestic fees.

Standard Translation Fee Payment

Standard Manuscript Fee/Interpretation Fee/Shorthand Fee