New Guidelines for UNIST-funded Research Funds

1. Reason for revision

○ In accordance with amendments to the "Regulations on Management of National R & D Projects (Enforcement 2019.03.19),” we intend to increase the consistency of research fund-management by revising the standards for school projects.

2. Main Contents (Enforcement March 1, 2020)

Before		After				Reason
Category	Contents	Project rules created before 2020	Contents	Project rules created after 2020	Contents
Labor cost (Internal, External)	A budget change of more than 20% compared to the revised budget (the original or approved change budget by the Research Committee) requires deliberation by the Research Committee.	Labor cost (Internal, External)	Abolition of research committee deliberation	Labor cost (Internal, External)	Abolition of research committee deliberation	To strengthen the research manager's autonomy and responsibilities
Student labor cost	A budget change of more than 20% compared to the revised budget (the original or approved change budget by the Research Committee) requires deliberation by the Research Committee.	Student labor cost	Abolition of research committee deliberation	Student labor cost	Abolition of research committee deliberation
Research equipment/material	- General-purpose equipment such as PC, Printer (Small category): It cannot exceed 20% of the total research costs. (Settlement research project only) A budget change of more than 20% compared to the revised budget (the original or approved change budget by the Research Committee) requires deliberation by the Research Committee.	Research equipment/material	- General-purpose equipment such as PC, Printer (Small category): It cannot exceed 20% of the total research costs. (Settlement research project only) Abolition of research committee deliberation	(New) Research Facility/Equipment	The UNIST Fundamental Project (government fund) cannot be executed ** Excluding some research projects
				(New) Research Material	Abolition of research committee deliberation
Research activity expense	A budget change of more than 20% compared to the revised budget (the original or approved change budget by the Research Committee) requires deliberation by the Research Committee.	Research activity expense	Abolition of research committee deliberation	(New) Research activity expense	Abolition of research committee deliberation	**To prevent excessive execution by setting an upper limit on research activity expense
Research project implement.	* Settlement research project : It cannot exceed 20% of the total research costs. * Other project: It cannot exceed 10% of the total research costs. - Meeting expense(Small category): It cannot be executed in excess of 2%(In case the total research cost is less than 100 million won) or 2 million won(In case the total research cost exceeds 100 million won) of the total research cost.	Research project implement.	* Settlement research project : It cannot exceed 20% of the total research costs. * Other project: It cannot exceed 10% of the total research costs. - Meeting expense(Small category): It cannot exceed 4 million won.		It cannot exceed 50 % of the total research cost. - Meeting expense (Small category): It cannot exceed 4 million won. - Business machine & Software such as PC, Printer (Small category): It cannot exceed 20% of the total research costs. (Settlement research project only)

○ Changing category

** Upper limit for Research activity expense: 50% of total research costs (Meeting fee, which is a small category for research activities, can be executed within 4 million won)

: As the research activity expense (e.g. Travel expenses, conference and seminar participation expenses, meeting expenses) are often indicated in the audit, the upper limit of research activity expense is raised to prevent excessive use and increase researcher autonomy.

○ Details of deliberation of the research committee

[Abolition 1] A budget change (by category) of more than 20% compared to the revised budget

· Applicable category: Labor cost, Student labor cost, Research equipment/material, Research activity expense, Research project implement

[Abolition 2] Participation of university students and graduate students in external institutions

Affiliation	Qualifications of Participants	Identity	Research committee deliberation
Internal	PI	Full-time faculty, non-full-time faculty	Must be approved by the Research Committe
	Co-researcher	Full-time faculty, non-full-time faculty	Must be approved by the Research Committe
	Research assistant	Postdoctoral researcher, researcher, graduate student, undergraduate student	Abolition of deliberation
External	Co-researcher	Full-time faculty, non-full-time faculty, freelancer etc.	Must be approved by the Research Committe
	Research assistant	Postdoctoral researcher, researcher	Must be approved by the Research Committe
		graduate student, undergraduate student	abolition of deliberation

Attachment 1	Budget Usage Criteria by category for UNIST funded research project

Before		After		Detail
Category	Small Category	Category	Small Category
Labor cost	. Internal labor cost . External labor cost	Labor cost	. Internal labor cost . External labor cost	Unable to pay administrative personnel expenses
Student labor cost		Student labor cost		-
Research equipment/material	. Research equipment purchase: The UNIST Basic Project (government fund) cannot be executed (If there is a separate regulation by the support agency, follow the policy.) ** Excluding some research projects . Facility lease/usage . Reagent/materials purchase . Prototype/test equip. manufactur. . Computer processing & management . General-purpose equip: It cannot exceed 20% of the total research costs. (Settlement research project only) ※ UNIST Basic Project(Settlement research, Outstanding research, URC(UNIST Research Center), Future-leading, U-K Brand)	Research Facility/Equipment	. Research equipment purchase: The UNIST Basic Project (government fund) cannot be executed (If there is a separate regulation by the support agency, follow the policy.) ** Excluding some research projects ※ UNIST Basic Project(Settlement research, Outstanding research, URC(UNIST Research Center), Future-leading, U-K Brand)	Category Separation
		(New)Research Material	. Reagent/materials purchase . Prototype/test equip. manufactur. . Computer processing & management
Research activity expense	. Overseas travel expense . Taxes, utilities & fees . Technical information activity . R&D service expense	Research activity expense (It can be used within 50% of total research cost)	. Domestic travel expense . Overseas travel expense . Taxes, utilities & fees . Technical information activity . R&D service expense . Sub-project management expense . Office supplies expense . Meeting expense: It cannot exceed 4 million won. . Research environment maintenance . Meal expense . Business machine & Software (such as PC, Printer): It cannot exceed 20% of the total research costs. (Only settlement research projects can be executed; other UNIST Research Projects cannot.) ※ Items that meet the “fixed asset management Instruction” in the garden must be purchased (receipt, inspection) two months in advance.	Category integration
Research project implement * Settlement research project: It cannot exceed 20% of the total research costs. * Other project : It cannot exceed 10% of the total research costs.	. Domestic travel expense . Office supplies expense . Meeting expense: It cannot be executed in excess of 2%(In case the total research cost is less than 100 million won) or 2 million won (In case the total research cost exceeds 100 million won) of the total research cost. . Research environment maintenance . Meal expense

※ The details not mentioned above shall be operated in accordance with the provisions related to the management of national R & D projects.

Attachment 2	Details of deliberation of the research committee

Category	Before	After
Budget	A budget change of more than 20% compared to the revised budget (the original or approved change budget by the Research Committee) requires deliberation by the Research Committee.	Abolition of research committee deliberation
Research Plan	Research project title, PI, co-researcher, research period, research budget change, general equipment purchase plan change, external researcher change	Research project title, PI, co-researcher, research period, external researcher change (Excludes graduate student and undergraduate student)
Change of workplace during long term	In case Participating researcher changes its work place to outside of UNIST (such as dispatch or research year) ※ Excludes undergraduate students, graduate students, and those who participated in settlement projects	No change