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Guideline on Management of Research Equipment and Material Costs

Apr 26. 2016
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Guideline on Management of Research Equipment and Material Costs

Established on Apr. 25, 2011, in guideline no. 14.

Revised on Oct. 31, 2012, in guideline no. 48.

Article 1 (Purpose)

This guideline provides details about the Regulation on Research Work and other separate regulations specified under the Detailed Enforcement Rules of the Ulsan National Institute of Science and Technology (UNIST) and Academy Industry Research Corporation (hereinafter referred to as “the University”) so that the University may help researchers perform their research more efficiently.

Article 2 (Definitions)

Research equipment and material costs refer to the purchase cost of appliances, equipment, and other accessories (including computing-related equipment and software) available for research; expenses for the installation, purchase, lease and use of research facilities, plus related incidental expenses; purchase cost of reagents and materials; cost of computing fees and management; and expenses in making prototypes, prototypes, and pilot plants. (Revised on Oct. 31, 2012)

Article 3 (Detailed Management Standard)

①     If a supporting institute sets any standard regarding the execution of research equipment and material costs, then the regulations of said institute shall precede any other regulations.

②     In order to request any purchase of appliances and equipment, the principal investigator shall submit an equipment and material purchase request, specification, price investigation letter (pro forma statement), and catalog to the purchasing department. However, the principal investigator may purchase appliances and equipment directly if the cost is low.

③     The principal investigator who purchases appliances and equipment first hand shall prepare the relevant documentary evidence and shall request the competent department to pay the research expenses.

④     In principle, the principal investigator may purchase appliances and equipment specified in the Research Project Plan. But if it is required to change the plan for an inevitable reason, then the principal investigator shall be authorized to change it by the Academic Research Support Team.

⑤     In principle, the principal investigator shall conclude the purchase of research equipment or accessories no later than 2 months before the final completion (step) of the given task. (Revised on Oct. 31, 2012).

⑥     The purchase cost of foreign supplies shall include incidental expenses, such as tariffs, customs duty, shipping charges, and premium charges.

⑦     Upon the request from a principal investigator for a construction order, the Academic Research Support Team shall immediately ask the Facility Management Team to place the construction order and shall deal with the execution and completion under supervision and inspection performed by the construction manager of the Facility Management Team.

⑧     Completed research facilities shall be registered and managed as a property of the University through the Facility Management Team.

⑨     Detailed standards about creating prototypes shall be specified separately.

Article 4 (Rules of Application)

With regard to the management of research equipment and material costs, other matters not specified in this guideline shall be mutatis mutandis covered by the relevant regulations of the supporting institute.

Supplementary Provision (April 25, 2011)

  1. (Effective Date)

This guideline shall take effect from the date of its announcement.

  1. (Interim Measures)

The management of research equipment and material costs executed before the enforcement of this guideline shall be considered as based hereon.

Supplementary Provision (October 31, 2012)

(Effective Date)

This guideline shall take effect from the date of its announcement.