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Guideline on Management of Labor Costs Financed by Research Funds

Apr 26. 2016
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Guideline on Management of Labor Costs Financed by Research Funds

Established on Apr. 25, 2011, in guideline no. 15.

Revised on Nov. 17, 2011, in guideline no. 29.

Revised on Oct. 31, 2012, in guideline no. 47.

Chapter 1: General Provisions

Article 1 (Purpose)

This guideline is intended to provide details about the Regulation on Research Work and other separate regulations specified under the Detailed Enforcement Rules of the Ulsan National Institute of Science and Technology (UNIST) and Academy Industry Research Corporation (hereinafter referred to as “the University”) so that the University may help researchers perform their research more efficiently.

Article 2 (Definitions)

Labor cost refers to any cost that is financed by a research grant and is paid to researchers who participate directly in relevant R&D projects. (Revised on Oct. 31, 2012).

Article 3 (Definition and Classification of Researchers)

Researcher refers to those whom the principal investigator employs for a specified period and pays remuneration, based on a contract, in order to receive assistance for research, administration, or simple tasks, including the following:

  1. Full-time researcher: A researcher who has bachelor’s or higher degree and participates in research or supports research activities, assistance, or administrative work.
  2. Student researcher: A researcher who is pursuing an undergraduate degree, master’s degree, master’s/PhD, or PhD at the University and participates in research activities.
  3. Outside participating researcher: A researcher who is enrolled in other institutions, not the University, but participates in the research activities of the University.

Chapter 2: Appropriation Standards and Payments

Section 1: Appropriation Standards of Labor Costs

Article 4 (Appropriation Standards of Labor Costs)

The appropriation standards of labor costs shall be based on the guidelines of the supporting institutes. However, this guideline shall be adhered if no guidelines or detailed standards exist for the supporting institutes.

Article 5 (Use and Detailed Appropriation Standards)

The standards for expense item of labor costs can be outlined as follows: (Revised on Oct. 31, 2012).

  1. Labor cost: Refers to any cost paid to researchers who participate directly in relevant R&D projects. Any item of expense equivalent to labor cost paid to full-time faculty members from the University (except labor cost financed by research fund) shall be appropriated in kind or account non-payable and shall not be paid in cash. (The rate of participation in national R&D projects may not exceed 100%) (Revised on Oct. 31, 2012)
  2. Student labor cost: Refers to any labor cost that is paid to student researchers (including post-doctoral researchers) of the University who participate directly in relevant R&D projects. (Revised on Oct. 31, 2012).
  3. Researchers shall be eligible to draw a salary according to the following standards:
  4. Full-time researchers: Their salary shall be based on the amount agreed upon between the University and the researcher, not more than is specified in the guidelines of the supporting institutes, and shall be appropriated with participation rate of 100%.
  5. Student researchers: Their salary shall be appropriated on the basis of the standard labor costs specified under the Unit Price Standards on Student Labor Cost in National Research and Development Project (Appropriated within participation rate of 100%). (Revised on Oct. 31, 2012).
Classifications Position Monthly standard amount (\10,000) Qualifications
Student labor costs Bachelor 100 Students pursuing a bachelor’s degree or who have equivalent academic credentials
Master 180 Students pursuing a master’s degree or who have equivalent academic credentials
Doctorate 250 Students pursuing a doctoral degree or who have equivalent academic credentials

(Including MD-PhD program students)

  1. Outside participating researchers: Their salary shall be based on amount agreed between the University and researcher, not more than specified in guidelines of supporting institutes.

Article 6 (Payment Methods of Labor Cost)

In the University, the Academic Research Support Team shall manage labor costs in researchers through central management system (CMS) and shall pay labor costs to researchers as follows:

  1. For full-time researchers, the principal investigator shall sign on employment contract with them and shall submit an application form for labor cost payment to relevant departments. Then, the University shall pay labor costs to personal accounts of those researchers on the 17th day (working day) of every month. (Revised on Oct. 31, 2012).
  2. For student researchers, principal investigator shall follow research expense guidelines to apply for payment to the Academic Research Support Team, and the University shall pay labor costs to personal accounts of those researchers on the 25th day (working day) of every month. (Revised on Oct. 31, 2012).
  3. For outside participating researchers, principal investigator shall follow research expense guidelines to apply for payment to the Academic Research Support Team, and the University shall pay labor costs to personal accounts of those researchers on the 25th day (working day) of every month. (Revised on Oct. 31, 2012).
  4. Any research projects agreed upon after the University has been publicly announced as a university that executes the Integrated Management System of Student Labor Costs shall be mutatis mutandis covered by regulations on said System, if the projects are subject to said system. (Revised on Oct. 31, 2012).

Article 7 (Changes to Participating Researchers)

Labor costs for participating researchers (including their participation rates) may be changed no more than the respective appropriation standards in the following procedures:

  1. Full-time researchers: If there is any change to the agreement, then the required official documents and a Researcher Enrollment (Change) Application shall be prepared and submitted to the relevant departments no later than the 1st day of the month when the change occurs, and any changes shall be reported to the supporting institutes, if necessary.
  2. Student researchers: If there is any change to the labor costs or participation rate, then a Researcher Enrollment (Change) Application shall be prepared and submitted to the Academic Research Support Team, and the Team shall follow the guidelines of the supporting institutes to approve said applications and enter any changes in the central management system (CMS) for research expenses. If necessary, any changes shall be reported to the supporting institutes.
  3. Outside participating researchers: If there is any change to the labor costs or participation rate, the Research Participation Agreement (for Outside Participating Researchers) and the Researcher Enrollment (Change) Application shall be prepared and submitted to the Academic Research Support Team, and the Team shall follow the guidelines of the supporting institutes to approve said application and enter any changes in the central management system (CMS) for research expenses. If necessary, any changes shall be reported to the supporting institutes.

Section 2: Integrated Management System of Student Labor Costs (Revised on Oct. 31, 2012)

Article 8 (Definitions and Scope)

  • The Integrated Management System of Student Labor Costs integrates and manages student labor costs appropriated to National Research and Development Projects as well as extra labor costs specified separately by the University through the principal investigator. (Revised on Oct. 31, 2012).
  • Student researchers refer to those defined in Article 3.2 of this guideline. (Revised on Oct. 31, 2012).

Article 9 (Appropriation Procedures)

①        Principal investigators shall appropriate student labor costs required to perform the given tasks on the basis of total amount for each degree course according to Form No. 1.

  • Principal investigators shall appropriate student labor costs according to their estimation of the required work force (person-month)* and the standard labor costs specified under the Unit Price Standards on Student Labor Cost in National Research and Development Project*. (Revised on Oct. 31, 2012).
※ Example of how to calculate the labor costs of PhD students:

․Estimation of required work force (person-month): 40% (participation rate) X 12 months (period) = 4.8m/m

․ Monthly pay for PhD researchers: \2,500,000

․ Total: 4.8 m/m X \2,500,000 = \12,000,000

* Calculation formula: Monthly average expected participation rate of student researcher in an academic course X Period of task performance

Classifications Position Monthly standard amount (\10,000) Qualifications
Student labor costs Bachelor 100 Students pursuing a bachelor’s degree or who have equivalent academic credentials
Master 180 Students pursuing a master’s degree or who have equivalent academic credentials
Doctorate 250 Students pursuing a doctoral degree or who have equivalent academic credentials

(Including MA/PhD program students)

  * Standard student labor costs (Based on participation rate of 100%)

Article 10 (Establishment of the Management System)

  • The University shall open student labor cost accounts for each principal investigator and shall have integrated control over those accounts.
  • The student labor cost accounts for each principal investigator shall be managed by recording the details of each task in the central management system (CMS) and shall be managed through the system established for automated management and monitoring. (Revised on Oct. 31, 2012).
  • (Deleted on Oct. 31, 2012)

Article 11 (Payment Procedures)

(Deleted on Oct. 31, 2012)

Article 12 (Settlement)

(Deleted on Oct. 31, 2012)

Article 13 (Return of Balance after Settlement)

(Deleted on Oct. 31, 2012)

Article 14 (Management of Information Regarding Student Labor Costs)

  • The University shall manage student labor costs for National Research and Development Projects, except from those scholarship and labor costs financed by other funds (e.g. education costs, private consigned research expenses, local government’s research expenses, etc.).
  • Principal investigators shall notify student researchers of the details on any national R&D projects they have joined, the amount of labor costs they were paid from those projects, and the rational basis of calculation for the amount.
  • The University shall manage any information on how student researchers participate in each task and shall use the information for paying direct costs or reporting settlement results to them. (Revised on Oct. 31, 2012).

Article 15 (Prohibition of Cost Pooling)

  • The University shall designate one (1) account for each student researcher and shall pay any labor costs only to the accounts.
  • Principal investigators and laboratories may not pool student labor costs and may not retrieve any payments from student researchers for redistribution of labor costs.

Article 16 (Rules of Application)

With regard to the management of labor costs financed by research funds, any matters that are not specified in this guideline shall be mutatis mutandis covered by the Regulation on Management of the National Research and Development Projects and the regulations of the supporting institutes.

Supplementary Provision (April 25, 2011)

  1. (Effective Date)

This guideline shall take effect as of the date of its announcement.

  1. (Interim Measures)

The management of labor costs financed by research funds before the enforcement of this guideline shall be considered as based hereon.

Supplementary Provision (Nov. 17, 2011)

(Effective Date)

This guideline shall take effect as of the date of its announcement.

Supplementary Provision (October 31, 2012)

(Effective Date)

This guideline shall take effect as of the date of its announcement.